Authorization and Regulation
Constitution, Article IX
Types of Committees
Standing Committees carry out the ongoing administrative duties of the Association. These are the Standing Committees [amended by revision to RILA Constitution of May 2010]:
- Budget and Finance
- Intellectual Freedom
- Legislative Action
- Public Relations
The President, in consultation with the Executive Board, provides an annual written charge to each standing committee delineating its responsibilities.
Other committees are authorized as needed by the President, in consultation with the Executive Board, to perform specific tasks not covered by the Standing Committees. The President, in consultation with the Executive Board, fixes the charge to all non-standing committees as needed to conduct the business of the Association.
Chairs of all committees, with the exception of the Budget and Finance Committee which is chaired by the Treasurer, are appointed by the President in consultation with the Executive Board. The Chair of each committee is appointed for a one-year term. All committee members must be personal members of the Association. Special exceptions can be made by the Executive Board. Appointments to committees shall be for two years unless otherwise specified by the Executive Board. No member may serve more than four consecutive years on the same committee.
Policy for Committees
No person should accept appointment unless willing and able to devote the time necessary to participate in the work of the committee. Committee members accept or perform duties or responsibilities delegated by the committee chair.
Committee Chairs are responsible for the following:
- Carrying out the committee charge which includes setting annual objectives and meeting those objectives;
- Submitting a written annual report to the Vice-President / President-Elect for inclusion in the conference issue of the RILA Bulletin;
- Submitting minutes of the committee's meetings to the Vice-President;
- Submitting a list of names, addresses, and telephone numbers of the committee to the Vice-President and the Chair of the Nominating Committee no later than January 15 of each year; and
- Selecting the members of the committee and determining the size of the committee. No committee shall exceed ten members unless approved by the Executive Board.
- Convening committee meetings as necessary; and
- Attending at least four RILA Executive Board meetings during the year. The dates, times, and places will be designated at the December orientation meeting. All committee chairs will be notified in advance of all Executive Board meetings.
- Submitting an annual budget request to the Budget and Finance Committee to support the objectives; and
- Documenting all committee expenses and receipts and submitting them to the Treasurer on the required forms.
- Maintaining the past and present records of the committee and passing these records on to their successor; and
- Sending records older than three years to the Past President for inclusion in the archives at URI.
- Each committee is responsible for its own promotion but may ask for assistance from the Public Relations Committee.
- Each committee may issue necessary printed materials provided they are approved by the Executive Board. In the event that a situation should occur where immediate approval of any printed material is needed, no less than two (2) Executive Board members (preferably the President and Vice-President) must be contacted by the committee chair for said approval. All television or radio spots must have the approval of the Executive Board. It should be pointed out that approval may take from four to six weeks. All projects requiring funding must be reviewed by the Budget and Finance Committee and receive the approval of the Executive Board before any commitments are made.
- Committee chairs should consult with the Vice-President / President-Elect [regarding] any new activities or projects which may or may not require Executive Board approval.
- Committee chairs are ex-officio members of the Executive Board; therefore they are not eligible to vote at Executive Board meetings.